June 25th 2008 Meeting Minutes

The Over the Hill Gang Volkssport Club
Minutes of the June 25, 2008 meeting
at The Commons, Food Court, Federal  Way, WA

Call to Order
The meeting was called to order at 7 p.m. by president, Diane Wagner.  Fifteen members attended.

Motion was made, seconded and passed to accept the minutes of the May 28, 2008 meeting.

Treasurer’s Report
Ken Greiser reported that the checkbook balance is $3,928.07.

Diane Wagner thanked the current officers for doing an outstanding job during their term.  And thanked everyone who was able to help at NW Trek, with special thanks to Marilyn Viola as chairperson for the event.  Workers make it happen.  We are unable to put on events without your help.

Chuck Garrison – 650 events.

Committee Reports
– Dupont – (Kathryn Kirkpatrick) – 1
Juneau – (Ken Grieser) no count yet
Kent   –   (Skip Probst) original walk – 1, new walk – 3
Maple Valley – (Carol Walsh) no report

Membership – (Marianne Bastin) Total membership is 58.  Twenty-three members have paid their 2008-2009 club dues.  Membership dues are payable this month.

Sales – (Alicia Maxcy) Sales from the NW Trek event amounted to $29.80.  Alicia made phone contact with all those who bought new walker packets at NW Trek. She has event and distance books for sale.

Sickness/Sympathy (Joan Grieser) Bill Stewart has been experiencing some health problems.  Joan sent a card to Carol & Larry Walsh thanking them for all the work they have done for the club.

AVA Checkpoint
Year round/Seasonal reports are due to AVA by July 30.
Annual report is due to AVA by November 15.
Orders to AVA for free items (start cards, insert cards, publicity items) should be done at the same time specialty items are requested to help save on postage.

Old Business
NW Trek June 7, 2008
– Ken Grieser reported the following:
Participation:  Paid – 273 (Girl Scouts 113)
Free – 166
Total – 439
Finances:                     Regular            Girl Scouts      Total
Donations               $  96.00                     -0-            $     96.00
Sales                         104.00             $ 110.00               214.00
Registration              656.00                405.00           1,061.00
Totals                    $ 856.00             $ 515.00          $1,371.00

Expenses         $    618.90
Income                        $ 1,371.00
Profit               $    752.10

Marilyn Viola thanked all those who helped with the walk. A new chairman will be needed for in 2009 as Marilyn will be out of town at the time of the walk.

The motion was made, seconded and passed to donate $500.00 to NW Trek and $200.00 to the Girl Scouts from the profits of the June 7, 2008 event.

Club picnic – July 20, 9 a.m. to 2 p.m. at Lake Wilderness Park – Seven members present at the meeting indicated that they would attend the picnic.  The question was is there enough interest to justify the $60.00 cost to reserve the picnic shelter.  The secretary was asked to e-mail a survey to the membership with responses due by July 5.  A possibility would be to do the club’s Maple Valley YRE then try to find a table or bring tables if only a few are going to attend.

Christmas Party – Joan Grieser reported that Alicia Maxcy investigated the possibility of having the Christmas party at Vince’s Italian restaurant on 324th in Federal Way.  The 2 dates that the club is considering are open and she brought sample menus to show the meal selections. Meals will need to be paid for in advance (price will include 9% tax and 15% gratuity added automatically to the bill).

The motion was made, seconded and passed to have the club Christmas party on Dec. 14, 2008.
The motion was made, seconded and passed to have the club Christmas party at Vince’s Italian restaurant.
The motion was made, seconded and passed to start the party at 5 p.m.

Thank you to Alicia for making the arrangements.

Break for Drawing – $13.00 was collected.  Leonard Bahr won the drawing and received $7.50.  $7.50 went to the club.

New Business
Election of club officers
– All present officers agreed to serve for another 2 year term.
There was a nomination from the floor to elect Chuck Garrison for 2nd Vice President.  Motion was made, seconded and passed to accept the nomination of Chuck Garrison for 2nd Vice President.  President, Diane Wagner read the nominations 3 times. The new officers are as follows:  President – Diane Wagner, 1st Vice President – Bill Stewart, 2nd Vice President – Chuck Garrison, Treasurer – Ken Grieser, and Secretary – Marianne Bastin.

Change in meeting location – Alicia Maxcy contacted the Round Table Pizza in Federal Way (near the new Wal-Mart).  The site will be free if the meeting lasts less than 90 minutes. A private meeting room is available. The possibility of changing the meeting time or date was discussed.

The motion was made, seconded and passed to have the TOTHG meetings at the Federal Way Round Table Pizza starting in July.  The meeting time will remain the same, 7 p.m. on the 4th Wednesday of the month.

Girl Scout Walk, Oct. 11, 2008 – Ken Grieser reported that the walk start time will be from 9 a.m.-12 p.m. Two volunteers as well as Ken and Joan will be needed. Event patches are available to TOTHG volunteers. The YRE stamp will be used.

2009 TOTHG Events – It was agreed to host the NW Trek and Dupont Events again.  A possibility for a third event might be to join with another club to host an event.

Good of the Order
Ken Grieser requested that the officers and chairpersons meet before the next regular scheduled meeting.

There was a discussion about the Pathfinder.   An item at the next ESVA meeting will be whether to use a simpler brochure.

Adjournment – Meeting was adjourned at 7:50 p.m.
Respectfully submitted,
Marianne Bastin, secretary

Dates to Remember
July  4-5          Vancouver (Vancouver USA)
12             Olympia (Capitol Volkssport Club)
12             Penrose Point State Park (Key Peninsula Lions Club)
18-20        Crystal Mountain (4+ Foolhardy Folks)
20             Club Picnic at Lake Wilderness Park
23             Club meeting – Round Table Pizza, Federal Way, by new Wal-Mart

July  2              Tacoma YRE 9 a.m. (Spar Tavern/Daffodil)
9             Chehalis YRE 9 a.m. (Daffodil)
10             Chehalis YRE 6 p.m. (Capitol)
16             Dupont YRE 9 a.m. (Daffodil)
17             Tacoma Arts walk 6 p.m. (Spar Tavern/Capitol)
July 12             Key Peninsula did not submit an ad to NW Pathfinder
Start 8 a.m.-1 p.m.  Finish by 4 p.m.
10k rated 2 Credit Only $3.00 with B awards/hatpins available
Start Penrose Point State Park (Exit # 132 from I-5; SR 16 to Purdy/Shelton/Key Center exit through Home .8 mile to LEFT turn marked with Penrose Point State Park sign to Ulsh Rd. LEFT on Ulsh Road, follow Volkssport signs.)