September 24th 2008 Meeting Minutes

The Over the Hill Gang Volkssport Club
Minutes of the September 24, 2008 meeting
Round Table Pizza, 34410 16th Ave. S., #101, Federal Way, WA


Call to Order
Club president, Diane Wagner, called the meeting to order at 7 p.m.  Twelve members attended.

A motion was made, seconded and passed to accept the minutes of the July 23, 2008 meeting as submitted.

Treasurer’s Report
Ken Greiser reported that the current checkbook balance is $3, 779.77.

Chuck Garrison – 11,000 km
Diane Wagner walked across the Mackinac Bridge!

A letter was received from NW Trek thanking the club for the donation from profits from the June walk.

Committee Reports
– Dupont – 61 walkers
Thanks go to Kathie Kirkpatrick for her years of service keeping track of participants walking the Dupont YRE.  Kathie has been transferred to Wisconsin.
Juneau – no report
Kent – no report (This walk has been challenging due to dike construction along the route.  New maps should be available and in place by Friday, 9/26.)
Maple Valley – no report
All 2009 YRE sanctions are completed.

Membership – Marianne Bastin
Paid members – 37
Honorary/Life members – 6
Total membership – 43
An e-mail reminder was sent to the 9 families who haven’t paid their 6/2008-6/2009  membership dues.  There were 3 responses (1 withdrawal, 2 will send dues).  Still waiting for response from 6 families equaling 11 members. Those present at the meeting recommended that Oct. 15 be the deadline for payment so a new roster can be prepared.

Sales – Alicia Maxcy
There are event/distance books and club polo shirts (white, in a variety of sizes) for sale.

Sickness/Sympathy – Joan Greiser
A get well card has been sent to Larry Walsh.

AVA Checkpoint
This is now delivered electronically.  Bob Wright wrote a column on ‘soliciting funds’.  Donation jars are considered soliciting funds.  Let Diane Wagner know if you want a copy of this.  Also, there is information about the electronic filing of the 990 form.

ESVA Meeting
The next meeting will be on October 4 in Spanaway/Parkland.
Action taken at last ESVA meeting held in Pullman:
1. ESVA will no longer sanction events.  (4+Foolhardy club will sponsor the Feb. NW Trek event; Emerald City Wanderers will sponsor the Alki event.)
2. Footprint patches for youth (formerly referred to as Girl Scout) passed.  500 will be ordered.
3. Request for $10,000 by Publicity Committee was tabled to talk with AVA and possible partner efforts.
4. Sam Korff feels clubs should pay for additional Northwest Pathfinder at .40 each if extras are needed.  Possibly brochures could be used in lieu of Northwest Pathfinder.  WA clubs disagreed with this.
5. Palouse Hills decided to fold and closed their YRE’s.  Other clubs will be taking over the YRE’s which include several county walks.

Old Business
Girl Scout Walk in Dupont
– Ken & Joan Grieser report that they have enough volunteers to help at walk.

Christmas Party – This will be held on Sunday, Dec. 14 at 5 p.m. at Vince’s Italian restaurant on 324th in Federal Way. Planning committee members are Alicia Maxcy, Joan Grieser, Diane Wagner & Dauna Perry. We’ll be collecting food for the Federal Way Food Bank.  There will be a gift exchange and those attending are asked to bring a wrapped gift worth $10.00.

Break for drawing – no drawing was held.

New Business
– Sanction/permit applications will be submitted by 10-1.  We will use the same start point at the elementary school.  A park has been opened near the new middle school that would make a good check point.  It has a covered area and restrooms which would eliminate the need for one port-a-potty.

NW Trek – Sanction will be submitted by 10-1.

Mt Cheam Volkssport Club – (our sister club in Chilliwack) This club will be folding on 12/31.  They have the following walks planned for this year:
Oct. 18 – Country Garden Store in Chilliwack
Nov. 15 – Harrison Mills/ Fraser Valley Bald Eagle Festival
Dec. 26 – Jolly Miller Pub in Sardis

Carol Walsh, ESVA Treasurer, tendered resignation effective 12/31/08.  Nominations are being accepted.  There are 2 possible candidates as of now.

Larry Walsh, ESVA Area Coordinator (West Central South), tendered resignation effective 9/20/08. Anyone interested should contact Bob Morrison, ESVA President.

Good of the order
The Emerald City Wanderers Volkssport Club plans to bring a motion to the next ESVA meeting on Oct. 4 asking either a reduction in after action fees or the separation of The Northwest Pathfinder from Oregon.
The motion was made, seconded and passed to recommend that the ESVA and Oregon publication of The Northwest Pathfinder be separated.

If a vote comes up at the Oct. 4th ESVA meeting Diane Wagner will pass along the above recommendation from The Over the Hill Gang.

Adjournment – The meeting was adjourned at 7:38 p.m.
Respectfully submitted,
Marianne Bastin, secretary

Dates to remember
Sept. – 27        Interlaken Trailblazers in Newcastle
27        Kitsap Volkssporters in Bremerton
27/28   Four Plus Foolhardy (two walks in Ronald/Roslyn area)
Oct. –    4         Daffodil Valley (two walks in Spanaway/Parkland + ESVA meeting)
11        Lilac City in Spokane
11        Sea-Tac Volkssports at Green River College
11        The Over the Hill Gang Girl Scout walk in Dupont
12        All Weather Walkers in Battle Ground
18        Global Adventurers in Ocean Park
18        Mt Cheam in Chilliwack
22        Club meeting 7 p.m.