April 25th 2012 Meeting Minutes

The Over the Hill Gang Volkssport Club
Minutes of the April 25, 2012 meeting
Round Table Pizza, 34410 16th Ave. Ct., Federal Way, WA 6:30 p.m.

Call to Order Meeting was called to order at 6:30 p.m. by club president, Diane Wagner. Thirteen members were present.

Minutes of the March 28, 2012 meeting Motion was made, seconded and  passed to accept the minutes as submitted by the secretary.

Treasurer’s Report The AVA after action is finished for the Dupont Event.

Committee Reports
Year Round Events
(number of participants YTD)
Auburn/White River – 2
Boyhood Memories – 19
Historical – 14
Federal Way – 23
Juneau – starts May 1
Kent – City, Green River, Lake Fenwick – no report
Maple Valley – no report

Membership There are 36 members (paid, honorary and lifetime).  Club dues can now be paid for the June 2012-June 2013 year.  Families $10.00, individuals $5.00 can be given to Marianne Bastin, please make checks payable to TOTHG.

Sales Record books and some club shirts are available for sale from Alicia Maxcy.

Sickness/Sympathy Bill Stewart received the sad news that his mother had passed away on the day of the DuPont event.

ESVA Meeting May 12 The election of officers will be held.  Nominees so far are President-Mike Nagen; First VP – Nancy Wittenberg; Second VP – Sharon Moats; Treasurer – Nancy Regan.  Nominations can also come from the floor.

Motions to be voted on:
1.  Establish a Parliamentarian.
2.  Set the chairman (Dick Baker), editor (Eleanor Borgardts) and treasurer (Jan Hagemeister) of the Northwest Pathfinder.


  • Dues will be billed in May, 2012 (for July 2012-June 2013).
  • National Physical Fitness Patch (for May) and National Volkssport Month Patch (for October) are available to order.  Clubs $2.50, individuals $5 each.
  • Seasonals lasting more than 3 months (Juneau) now retain the stamp, reports are still due by quarter.
  • Sam Korff, AVA NW Regional Director announced the next AVA Convention dates will be April 29 to May 3, 2013 in the Orlando, FL area.

Orders will be taken for the 2013 Starting Points soon. No extra copies will be ordered this year.  The price has not been established, but probably $20.00.  Suggestion is that we go in with Daffodil Valley again.

Old Business
The DuPont event was not a money maker but it was still a success.  The suggestion has been made to possibly change the date to April.  Diane will contact the school to see how this change might fit with their schedule. Also, we need to be aware of the dates of other traditional April events in the area so as not to conflict.  Alicia Maxcy reminded the club that this was our 20th event in DuPont.  Special thanks go to all the volunteers.

Break for the Drawing $12.00 was collected.  Dauna Perry won $6.00.  $6.00 went to the club.

New Business
NW Trek
is coming August 16 which is a Thursday.  The work sheet is available for those wanting a special spot.  We mark the trail the day before.  The salmon dinner is 3-5 p.m.
Events for 2013

Do we want to continue with the DuPont Event, add another event?  Should we retain or eliminate any of the YRE’s?  These are things to think about before the deadline to sanction events.

Next TOTHG meeting – May 23, 6:30 p.m.

Respectfully submitted,
Marianne Bastin, secretary