July 28th 2010 Meeting Minutes

The Over the Hill Gang Volkssport Club
Minutes of the July 28, 2010 meeting
Round Table Pizza, 34410 16th Ave. C., Federal Way, WA


Call to Order  Meeting was called to order at 7 p.m. by club president Diane Wagner with 13 members in attendance.

Correspondence  A note was received via e-mail from Chip Heinz at NW Trek thanking the club for our donation of $150.00.

Milestones  Pat Patterson – 105,000k, 6800 events
Debbie Connell – 11,000k

Minutes from June 23, 2010 meeting  Motion was made, seconded and passed to accept the minutes as submitted by secretary, Marianne Bastin.

Treasurer’s Report  Ken Grieser, treasurer, reported a checkbook balance of $2,877.51.  The club has an outstanding bill with the AVA for the 2nd quarter.  There is money to be deposited.

Committee Reports
Year Round Events
(number of participants YTD)
Auburn/White River Trail – 56
Dupont –
Boyhood Memories – 43
Historical – 45
Juneau – 27
Kent –
City – 44
Green river Trail – 39
Lake Fenwick – 26
Maple Valley – 56

Membership  Total membership (paid, honorary & lifetime) is 32.  Still waiting for dues from 7 families (16 people).  Marianne has sent out e-mail reminders.
Motion was made, seconded and passed to set the deadline for payment of dues for the July 2010-July 2011 year at August 31, 2010.  After that date those who have not responded and paid will be dropped from membership.

ESVA meeting July 24  Diane Wagner reported on the highlights from the meeting.
Treasurer report, birthday dates of walkers in NW Pathfinder, new generic type color brochure, new challenges for next year, remote starts for walks, number of meetings per year and committee formed to research putting the NW Pathfinder on line were all discussed.  Washington now has a Central Area Coordinator.  ESVA will host the AVA Regional Conference in 2012.

Next meeting of ESVA will be November 28 in Edmonds.

Break for drawing  $10.00 was collected.  Mel Desmarais won $5.00.  $5.00 went to the club.

Old Business
Club walk/picnic
– The picnic of July 25 was postponed.
Motion was made, seconded and passed to reschedule the walk/picnic and have it at the Maple Valley YRE.
Motion was made, seconded and passed to hold the walk/picnic on Saturday, August 21, 2010 at 9 a.m.

A reminder and driving instructions will be e-mailed later.

YREs/Seasonals are scheduled for 2011 (including sanctioned events at Dupont & NW Trek).

New Business
Federal Way YRE

Thanks to Joan and Ken Grieser for their work getting the walk ready.  Instructions are complete.  The walk will be sanctioned to begin in 2011.

NW Trek event 2011

Thank you to the Bavarian Club for moving their June 4, 2011 event to June 11 to accommodate our event on June 4.  (June 11 will be the ESVA annual meeting.)  Club members are encouraged to consider doing the Bavarian seasonal/sanctioned events to thank them for helping us out.

Good of the order
There will be a club group walk of the new Federal Way trail on Wednesday, August 18, 9 a.m.
Directions will be sent out via e-mail.

Meeting was adjourned at 7:40 p.m.
Respectfully submitted,
Marianne Bastin, secretary

Dates to remember
July      31 – Lilac city in Hayden, ID
Aug.    3-7 – Regional Conference in Anchorage, AK area
11 – Vancouver USA guided walk in Moulton Falls
18 – TOTHG group walk Federal Way, 9 a.m. (Wednesday)
19 – Capitol Volkssport in Olympia (Thursday night)
21 – TOTHG walk/picnic Maple Valley, 9 a.m. (Saturday) Short business meeting  will take the place of the regular August meeting.
22 – Evergreen Wanderers in Dupont (Sunday)