July 22nd 2009 Meeting Minutes

The Over the Hill Gang Volkssport Club
July 22, 2009
Round Table Pizza, 34410 16th Ave. S., #101, Federal Way, WA

Call to Order  Club President, Diane Wagner, called the meeting to order at 7 p.m.  Thirteen members and one guest were present.

Welcome to new members and/or guests  Richard Heasty, who visited the May club meeting, joined TOTHG at this meeting.  Welcome Richard!

Minutes Motion was made, seconded and passed to accept the minutes of the June 24, 2009 meeting as submitted.

Treasurer’s Report – Ken Grieser reported that the checkbook balance is $2,484.14.

The ESVA celebrated 25 years.
Shirley Lindberg received the AVA Hall of Fame Award (presented at the ESVA banquet on July 11.
Chuck Garrison received the AVA Presidents Award and Certificate of Service for his work on an AVA Committee.
Events:  Mel Desmarais – 50, Chuck Garrison – 1,000
Distance:   Ken Grieser – 4,000k

Committee Reports
 (number of participants)
Dupont – 64
City- 52
Green River Trail – 44 (This walk has been challenging because of periodic closures due to maintenance)
Lake Fenwick – 42
Maple Valley – no report
Juneau – no report

Membership – Marianne Bastin reported that 9 families (12 members) have not yet responded to the request for club dues.  She will be contacting each family.  Thank you to all who have paid your 2009-2010 dues.

Sales – Alicia Maxcy has record books and club shirts for sale.  There are no New Walker Packets yet.

Sickness/Sympathy – Joan Grieser reported that Marilyn Viola has had elbow surgery and hairline hip fracture due to a fall.  It was great to see Ken Grieser and Bob Hellers at the meeting after both had recent surgeries.

Old Business
 – Chuck Garrison and Joan & Ken Grieser reported that the trail description will need to be adjusted slightly.  The new Auburn YRE will be 11k with a rating of 1.

Club Picnic – Motion was made, seconded and passed to have the picnic at Maple Valley.  Motion was made, seconded and passed to have the picnic on August 23.
Members will start walking the Maple Valley club YRE at 8:30 a.m. followed by a potluck picnic at 11 a.m.  It will be necessary to drive from the walk start point to the picnic area following the group walk.

Break for Drawing – Total tickets sold: $13.00.  Bob Hellers won $6.50.  $6.50 went to the club treasury.

New Business
Proposed November event
 – No trail map has been developed and the costs of the only know indoor start points are uncomfortably high.  It doesn’t seem feasible to push ahead on the project at this time since sanction deadline is close. It could be a possible future YRE.

ESVA Meeting scheduled 8/15 in Northgate – The following business items are on the agenda.
Motion to amend standing rules (housekeeping) clarifying exact due time moneys from after actions are to be paid to ESVA.
AVA report.
New brochure will be presented. It could be used in lieu of Northwest Pathfinder at large events.
Next meeting October 10 in West Seattle.

AVA Convention report – Chuck Garrison passed around copies of reports from the Convention.  He reported that the organization and flow of the Convention events were excellent. The 2013 AVA Convention has no sponsor yet.  There was some talk of wanting to hold it in the Northwest.

2010 Dupont Event – A different start point would be a good idea.  Diane will contact the hotel to ask about using it as a start point and what the charge would be.

Northwest Trek–  Ken Grieser reported that the profit from the June event was $264.50 ($111.00 in jar contributions included).  Motion was made, seconded and passed to donate $250.00 to NW Trek. The 2010 NW Trek event will be June 15.

AVA Regional Conference – Will be held in Alaska in 2010.

Good of the Order
The club Christmas party will be on Dec. 9 at the Round Table Pizza club meeting site.
The IVV has announced a new program for multi-day, multi-walk events.  More information will come later.
Joan Grieser shared her idea to have easy to carry information cards about Volkssporting with web sites and phone numbers to pass out to anyone who shows interest in the sport. Diane will order AVA business cards.  Another idea was to put TOTHG club info. stickers on the AVA cards.
There was a question about 5, 10, 15 & 20 year pins.  Are they for years of service to AVA or years of participation in the sport? Diane will try to get an answer to the question.

Adjournment  Meeting was adjourned at 7:55 p.m.
Respectfully submitted,
Marianne Bastin

Dates to remember
August            8         Issaquah walk (NW Striders)
13        Vancouver night walk w/concert (Vancouver)
15        Seattle walk/state meeting (FS Family Wanderers)
22        Ridgefield walk (All Weather Walkers)
22        Spokane walk (Lilac City)
23        Club walk (8:30 a.m.) and club potluck picnic (11 a.m.) Maple Valley
29/30   Satsop 2 walks (Sea-Tac)

Addition/changes to your club roster:

New member
Richard Heasty
12321 239th Ave E
Buckley, WA 98321
(360) 897-6576

E-mail change
Dean & Marion Puckett