April 22nd 2009 Meeting Minutes

The Over the Hill Gang Volkssport Club
April 22, 2009
Round Table Pizza, 34410 16th Ave. S, #101, Federal Way, WA

Call to Order    Meeting was called to order at 7 p.m. by president, Diane Wagner.  Fourteen members were present.

Ballot for NW Regional Director
Invitation to the ESVA 25th Anniversary Celebration to be held on July 11. A walk is planned as well as an evening dinner.  Clubs are invited to bring their banners to be used for decorations.
Letter from Pat Lucero, candidate for re-election as AVA Secretary.

Minutes  Motion was made, seconded and passed to accept the minutes of the March 25th meeting as submitted.

Treasurer’s Report  Ken Grieser reported that the current checkbook balance is $2,964.66.

Milestones  Chuck Garrison won the Washington Health Challenge individually by completing the most mileage and helped the ESVA be #1.

Committee Reports
 – Dupont 27 walkers
No report for the Kent or Maple Valley walks.
 – Marianne Bastin reported that there are 53 members.
 – Alicia Maxcy reported that she still has club shirts for sale.
 – Joan Grieser said that Ken is awaiting test results.

AVA  The National Convention will be in Texas in June.
Motion was made, seconded and passed to have Chuck Garrison be our delegate and Chuck’s daughter to be our alternate.
Motion was made and seconded to help with the expenses by giving $250 to our delegate and $100 to our alternate.  After discussion an amendment was made to the motion to give the delegate and alternate each $378 which comes closer to covering actual expenses. The amended motion was seconded and passed. 

The group consensus was to trust Chuck’s judgment when voting for candidates and other matters.
Diane Wagner will send a letter to the NW Tulip Trekkers club to offer help from TOTHG if the Trekkers bid for the Convention in 2013.

ESVA  The last meeting was April 4 in Yakima.  The AVA President spoke as did AVA NW Regional Director candidate Sam Korff.  At this time there is only 1 candidate per position.  It is possible that there will be nominations from the floor.
$2000 more was authorized for web site development.
The ESVA budget was presented and passed.
Certified trail master position was defeated.
TOTHG voted for NW Regional Director position and the ballot was submitted.

Old Business
 – Volunteers made it happen!  Thanks to our volunteers the event went well even if the weather didn’t.  Dean and Marion Pucket came down from Sedro-Woolley with their fifth wheel and worked the checkpoint all day.  Without the trail markers, trail checkers and workers the day of the event the events wouldn’t happen.
Ken Grieser reported the after action as follows:
210 walkers, 7 bikes
Money collected         $631.00
Costs                                   965.00  (included port-a-potties – $230, janitor – $297)
( $334.00)

NW Trek – NW Trek is looking forward to TOTHG event in June.  The signup sheet for workers is being circulated.

Break for drawing – $18.00 was collected.  Joan Grieser won $9.00.  $9.00 went to the club.

New Business
Walk cancellations:  Nisqually walk will not start this year due to dike flooding.
Greenwater walk will not start due to too much trail damage.
There will be a no host luncheon in celebration of Bob Jenson’s 80th birthday on Saturday, May 23, 2 p.m. at the Ram, Kent Commons. Bob was one of the founding fathers of TOTHG.

Adjournment  Meeting was adjourned at 8:50 p.m.
Respectfully submitted,
Marianne Bastin, secretary

Dates to remember
May  2             Spencer Island (South Steppers/Everett)
2/3          Larrabee State Park (4+/ Bellingham area)
3             Bloomsday (Lilac City/Spokane)
9             Trail Day (Capitol/Lacey)
16            Armed Forces Day (Sea-Tac/Ft Lewis)
20            The Over the Hill Gang meeting 7 p.m.

23            Wandering in the Woods (FS/Seattle)
23            Ft George Wright (Lilac City/Spokane)