August 22nd 2007 Meeting Minutes

The Over the Hill Gang Volkssport Club

Minutes of the August 22, 2007 meeting

            at The Filling Station Restaurant, 32015 – 23 Ave So, Federal Way, WA


Call to Order
Diane Wagner, club president, called the meeting to order at 7 p.m.  There were 17 members present.

Welcome to new member
We welcomed new member Mel Desmarais.

A notice was received from club member, Carol Burroughs, about the September 22 walk event in Sandpoint, Idaho sponsored by the Selkirk Striders.

The motion was made, seconded and passed to accept the minutes of the June 20, 2007 meeting.

Treasurer’s Report – Ken Greiser reporting
The current checkbook balance is $6,034.27.

The following were recognized at the AVA Convention:  Jack Maxcy – AVA President’s Award, Carol & Larry Walsh – AVA Meritorious Service Award + AVA River Walk America challenge, Skip Probst & Bill Stewart – AVA Certificate of Service.

The following have achieved milestone awards:  Chuck Garrison – 400 events/5500k, Paul Bastin – 650 events/7000k, Marianne Bastin – 650 events/6500k, Marilyn Viola – 3500k, Larry Walsh – 2000k.

Committee Reports
 – DuPont – 69
Juneau   – 91 (there will be a new start point next year)
Kent      – 90 (there is no new info on a second walk & bike from this start point)
Maple Valley – 83 (the 5k is set up for next year)
 – Marianne Bastin reported that 46 members have paid their 2007-8 club dues.  There are 2 life members and 3 honorary members.  Several families representing 21 members have not paid.  A notice will be sent to them asking them to pay before the next club meeting so that an updated membership roster can be created.
 – no report
 – Skip Probst has undergone recent toe surgery.

Old Business
ESVA NW Trek Event
 – TOTHG agreed to help with the Feb. 2&3, 2008 event by marking trails on Feb. 1, 2008, 9 a.m.

June 9, 2007, NW Trek after action report
Participants –  awards 376
Income                        2872.00*
credit   215
expenses          1460.85
free      219
profit               1411.15
total     882                       *Girl Scouts – 2112.00, other 760.00

Break down of income:   donations    450.00
sales            272.00
awards     1504.00
credit          646.00

A motion was made, seconded and passed to donate $1000 to the Girl Scouts for their local program and $500 to NW Trek.

A suggestion was made to charge Girl Scouts $3.00 for each patch earned without a credit stamp at the Girl Scout event in Dupont, Oct. 13, 2007.  Trail marking for this event will be Oct. 12 at 2 p.m.

Maple Valley Event – The Oct. 6, 2007 event is cancelled.  Was not sanctioned in time.

Christmas Party Dec. 2 – Carol Walsh and Marilyn Viola volunteered to plan the club party to be held at The Filling Station Restaurant.  They welcome help!  We will begin to gather non-perishable food donations at the Sept. meeting to create a Holiday food basket for a family in need.

Break for drawing Tickets totaling $22.00 were sold.  Diane Wagner won $11.00 in the drawing.

New Business
Proposed merger of Washington’s Pathfinder and Oregon’s NW Walking publications

The proposed merger was explained by Diane Wagner.  Discussion followed with many questions asked.  Both the Washington and Oregon Volkssport organizations will be voting separately about the merger on Sept. 22 (in WA at the ESVA meeting at the New Castle event).  If both state organizations vote to merge their respective publications the startup date would be Jan. 2008.  Suggested name for the resulting publications would be NW Pathfinder.

A motion was made, seconded and passed, after discussion, to support the proposed merger of the two publications.

Situation resulting from IVV congress of Delegates meeting

The following is an excerpt from AVA President Curt Myron’s summary of the annual IVV Congress of Delegates meeting, held on July 12, 2007 in Otepaa, Estonia.

“ . . .a group of nine central European countries with the assistance of the meeting Chairman, succeeded in forcing the resignation of the IVV President and the entire Presidium, then elected many of their own group into the vacant positions for full 4-year terms.  This was done by violating IVV’s own bylaws and rules and by ignoring motions from authorized member delegates, primarily the AVA and Canada’s CVF.

I want to assure you that this subject was discussed in length at our AVA meeting and AVA Officers have agreed unanimously on how to deal with this situation.”

TOTHG is building up an excess of patches and hat pins

Ken Grieser expressed his concern that the club has over-purchased patches and pins for recent walks.  Because of the increase in costs of these items it is expensive to overestimate needs.  He suggested that the decision should be made by the club instead of by 1 or 2 people as to the amount to buy in the future.


AVA Checkpoint
New IRS reports will be coming out.  It is not known yet how this will change the way clubs keep records and fill out reports.

The meeting was adjourned at 8:10 p.m.

Respectfully submitted,
Marianne Bastin, secretary

Dates to remember

8-24/25/26    -Quinault (4 events) – Capitol
9-01/02         -Satsop – SeaTac
9-01/02/03    -Mt St Helens (4 events) – All Weather Walkers/Vancouver USA
9-03              -Shoreline – Sound Steppers
9-07//08/09   -Bellingham (5 events) – NW Tulip Trekkers
9-14/15/16    -Stevens Pass (3 events) – 4+
9-15              -Lake to Lake – NW Striders
9-15              -Global Walk & Bike, McChord AFB – Evergreen Wanderers
9-15/16         -Stevens Pass – Bavarian
9-22              -Newcastle – Interlaken Trailblazers ESVA state meeting
9-26              –CLUB MEETING