April 24th 2013 Meeting Minutes

The Over the Hill Gang Volkssport Club

Minutes of the April 24, 2013 meeting

Round Table Pizza, 34410 – 16th Ave Ct, Federal Way, WA, 6:30 p.m.


Call to Order Meeting was called to order at 6:30 p.m. by club president, Diane Wagner.  Fifteen members and 1 guest were present.

Minutes Motion was made, seconded and passed to accept the minutes of the March 27, 2013 meeting as submitted by the secretary.

Treasurer’s Report Ken Grieser reported that the checkbook balance is $3,547.22.  AVA has yet to bill the club for the 1st quarter.

Committee Reports

Year-round/Seasonal Events (number of participants year to date)

Auburn/White River – 25

DuPont – Boyhood Memories – 37

Historical – 24

Federal Way – 14

Juneau – 0 (begins in May)

Kent – Downtown/Parks – 32

Green River Trail – 57

Lake Fenwick – 0 (began April 1)

Maple Valley – 35


Membership Marianne Bastin reported that the membership is 39.

Sales Alicia Maxcy has record books and club shirts for sale

Sickness/Sympathy Diane Wagner sent a sympathy card from the club to Susan Berry (South Sound Area Coordinator) whose husband died after a short illness.

ESVA Meeting Scheduled for May 18 in Ellensburg.

AVA Meeting/Convention April 29 to May 3

The proxy form came back from AVA and has been given to Nancy Wittenberg with the check to help defray expenses.  New issues about IVV Americas have risen relative to Section 501(c)(3). IVV Americas has yet to form the nonprofit status in violation of AVA bylaws. Our instruction to Nancy regarding IVV Americas is wise.

Old Business

The 5k/10k at DuPont have been wheeled and the check point will be the Museum.

Motion was made to have only one walk with 5k and 10k options.  Discussion followed.  Motion was seconded and passed.

Pathfinder ad goes in Friday.

Break for drawing $17.00 was collected.  Ken Grieser won $8.50 and $8.50 went to the club.

New Business

Should we have a second event in 2014 to take the place of the NW Trek event?  If yes, are there suggested locations?  Something to think about.

There is now a 5k route for Lake Fenwick, without stairs.

Meeting was adjourned at 7 p.m.

Respectfully submitted,

Marianne Bastin, secretary


Dates to remember

May 18            Ellensburg – Yakima Valley SunStriders

Joint Base Lewis-McChord – Sea-Tac  special start for vehicles without military decal

May 22           The Over the Hill Gang Volkssport Club meeting – 6:30 p.m.