January 23rd 2013 Meeting Minutes

The Over the Hill Gang Volkssport Club
Minutes of the January 23, 2013 meeting
Round Table Pizza, 34410-16th Ave Ct, Federal Way, WA, 6:30 p.m.

Call to Order President, Diane Wagner, called the meeting to order at 6:37 p.m.  Fifteen members and 4 guests were present.

Welcome to new members/guests Susie Shepherd, Jackie Simkins, Kim Barkley and Laurie Humphreys, all new walkers, visited the meeting to learn more about Volkssporting.

Correspondence A thank you note was received from the Federal Way Food Bank for the donation of money and food from the Christmas party and for the donation of money that the club voted to give.

Minutes of the October 24, 2012 meetingA motion was made, seconded and passed to accept the minutes as submitted by the secretary. No meeting was held in November or December.

Treasurer’s Report Ken Grieser reported that the checkbook balance is $3,292.52.  He has cash to deposit.  The AVA 4th quarter bill of $154.74 has not been received yet.  The yearend reports have been filed with AVA & ESVA.  Ken was thanked for a continued good job.

Committee Reports

Year round/Seasonal Events (number of participants)

Auburn/White River – 3         Thank you Betty Hellers for redoing the start box to the gas station’s specification.
DuPont – Boyhood Memories – 2
                Historical – 16
Federal Way – 2
Juneau – no report (seasonal)
Kent – City – 2
            Green River – 2
            Lake Fenwick – no report (seasonal, April 1 start)
            Maple Valley – at least 1

Membership Marianne Bastin reported that the total membership is 35.

Sickness/Sympathy Joan Grieser reporting
            Condolences go to Ken & Joan Grieser on the loss of Ken’s sister, to Shirley Lindberg on the loss of her father and to Bill Stewart on the loss of his father.
It was great that Bob Hellers was able to come to this meeting.

ESVA Meeting Next meeting is scheduled for March 2 in Woodinville.

AVA Meeting The National Executive Meeting was held last weekend.  This is Sam Korff’s last year as Regional Director (can only serve two 4 year terms).  He is running for AVA President.  Sam has submitted the following highlights from the meeting:

a. Charge participation fee for all walkers (including free walkers) Failed

b. Increase walking fee to $4    Failed

c. Increase Long Distance Sanction fee to $30 (60k) Withdrawn

d. Long distance quarterly processing fee Withdrawn

e. Traditional Event Terminology (have all wording the same) Withdrawn, is already done

f. Renumbering Policy Manual re Long Distance Walks Withdrawn

g. Special Program give patch whether program completed or not at end of time Failed

h. Put remote starts on line. Passed (CA to be test area)

i. NEC motion –should EC get complimentary copies of The American Wanderer Withdrawn

j. Make IT a Standing Committee Passed


Old Business
Thank you all for your generosity at the Christmas Party.  We had $90 in cash and two big boxes full of food donated to the Federal Way Food Bank.  They really appreciated our donation.  A check for the club’s monetary donation was mailed.

The club’s DuPont event will be August 25 this year. 

Break for drawing $17.00 was collected.  Diane Wagner won $8.50 and $8.50 went to the club.

New Business
The second walk sanction in DuPont for August will be submitted.  Diane Wagner will contact Jerry Williams to find out what route the DuPont Historical Society wants for the first walk so we won’t overlap any more than necessary for the second walk.

The mid-week walks offered by Daffodil Valley Volkssport and Capitol Volkssport are available on line.  Daffodil walks Wednesday mornings.  Capitol walks Thursday mornings.  Both clubs offer carpooling if you contact them.

Diane Wagner, with input from several club members, explained what Volkssporting is all about and how to participate for the benefit of our guests.  Following the meeting all four of our guests decided to join TOTHG.  Welcome Susie Shepherd, Jackie Simkins, Kim Barkley and Laurie Humphreys!

Meeting was adjourned at 7:21 p.m.

Respectfully submitted,

Marianne Bastin, secretary

Dates to remember

Jan.  26            Puyallup/Daffodil Valley
Feb. 16-18       Ocean Shores/Capitol (6 walks + 1 bike)
Feb 27             The Over the Hill Gang Meeting 6:30 p.m.