October 26th 2011 Meeting Minutes

The Over the Hill Gang Volkssport Club
Minutes of the October 26, 2011 meeting
Round Table Pizza, 34410 16th Ave. C., Federal Way, WA


Call to Order Club president, Diane Wagner, called the meeting to order at 7 p.m.  Thirteen members were present.

Minutes of the September 28, 2011 meeting  Motion was made, seconded and passed to accept the minutes as submitted by the club president.

Treasurer’s Report Ken Grieser reported that the checkbook balance is $3,397.97. He is still waiting to receive a $258.00 bill from AVA for the 3rd quarter.

Committee reports
Year Round Events
(number of participants YTD)
Auburn/White River Trail – 48
Dupont –
Boyhood Memories – 90
Historical – 45
Federal Way – 62
Kent –
City – 56
Green River Trail – 34
Lake Fenwick – 6
Maple Valley – 76
Juneau – 74 (now closed for the season)

Membership  There are 36 members (paid, honorary and lifetime)

Sales Alicia Maxcy has IVV record books and club T-shirts for sale.

Sickness/Sympathy Joan Grieser reported that Bob Hellers will have hip surgery on Nov. 7.

ESVA  Next meeting will be in Vancouver, WA on Nov. 5.
Matters to be discussed:

  • Decision on storage unit for ESVA
  • Reduction in number of NW Pathfinders for events – from 25 to 15 per club.   Club gave Diane Wagner instructions to vote no if the matter comes up to a vote.

Old Business
Christmas Party
  The club Christmas party will be at the home of Alicia Maxcy on Sunday, Dec. 4 at 3 p.m.  Members are encouraged to bring donations (food items, money or small containers of TP, shampoo, laundry detergent, etc.) for the Federal Way Food Bank.  The club will provide ham.  The rest of the menu will be potluck.  Call Joan Grieser for suggestions that will fill out the menu.  Bring your own beverage.

Weyerhaeuser  The club’s request for a year-round- event on the Weyerhaeuser campus was refused.  Thanks to Joan Grieser for her hard work on this project.

DuPont  The Evergreen Wanderers asked TOTHG to share an event the 4th weekend of Sept. 2013.  No fees would be involved; porta potties and publicity would be provided. Questions about our start point in 2012 and if we would have two events in DuPont in 2013 (March and fall) were brought up.  Decisions to be made at a later date.

NW Trek  TOTHG will host the first event on 8-16-12  (Thursday) as part of the NW Regional Conference.  The trail will probably be new, perhaps more strenuous than in the past.  Our club will pay the sanction fee but will get all revenue generated by the event.

Club storage unit  The storage unit is paid until November 29. Ken Grieser will take the contents out and to Diane Wagner’s home before the above date to eliminate any more fees.

Break for drawing  $12.00 was collected; Alicia Maxcy was the winner of $6.00.  $6.00 went to the club.

New Business  none

Meeting was adjourned at 7:45 p.m.

Dates to remember
December  3    Renton/Interlaken Trailblazers (Clam Lights)
December 4    Club Christmas party, 3 p.m. at Alicia Maxcy’s home

December 10   Olympia/Capitol Volkssport (Christmas walk)
December 25   Merry Christmas – no December meeting
December 31   Seattle/Emerald City Wanderers (New Years Eve walk)
January 1, 2012    Seattle/Emerald City Wanderers (New Years Day walk) ESVA meeting

Respectfully submitted by,
Marianne Bastin, secretary